TAXES AND BOOKKEEPING

Invoice Generator

Use this free invoice generator to create an invoice online. Enter your business information, upload your logo, and choose custom details within our invoice template. Then, you’re ready to download and send. Alternatively, if you’re looking for a downloadable blank invoice template, use our free printable invoice templates in Word, Excel, pdf and other formats.

Make billing feel effortless with automated invoices in QuickBooks.

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Your info

Business name

Address

Contact number

Website

Add logo

PNG, JPG, GIF up to 10MB

Client info

Bill to

Client name

Address

Use as shipping address

Ship to

Client name

Address

Invoice details

Invoice number

Invoice date

Invoice due date

Terms

Products & services

Product/service

Qty/hrs

Rate

Amount

$ 0

Add item

Additional fields

Notes

Subtotal

$ 0

Add tax

Add discount

Add shipping

Total

$ 0

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Customize invoice

Currency

Custom fields

Add custom field

Color

Font

How to create an invoice

Use the free invoice generator to customize the blank invoice. Fill out all the invoice details with your business information including company name and contact information (i.e. email, phone number, and address). Upload your company logo. Hit the preview button to see your invoice.

Fill out the customer’s invoice details, including the “bill to” and “ship to” sections, and the invoice number. Add your payment terms and a net 30 due date, so your customer knows late fees will apply after 30 days, if applicable.

Enter information about products you are invoicing, including sales tax and shipping costs. The invoice generator will automatically calculate the subtotal for all your line items. Sales tax will be calculated automatically with a QuickBooks Online account. Or you can calculate it yourself using a free sales tax calculator.

Thank your customer for their business with a message. You can also notify them that late fees may apply for past-due payments. You can also set up automatic payment reminders for your customers.

Customize your invoice template. Be sure to preview your invoice one final time to make sure everything looks good. Then download your PDF invoice and send it to your client.

Free printable invoice template in multiple formats

Use the free invoice generator to create customized invoices as many times as you’d like! Alternatively, if you’re looking for a downloadable blank invoice, use this free printable invoice template in Word, Excel, pdf and other formats. Tired of manually creating and sending each invoice? Save time and get paid faster with online invoicing in QuickBooks. No more paper checks, transaction fees, or hectic bank runs. Send custom invoices and accept payments right in the online invoice. Customers can pay by credit cards, debit cards, ACH bank transfers, and Apple Pay®—anywhere, anytime!

Invoicing guide & best practices

An invoice, or a bill, is a commercial document sent from a seller to a buyer as a request for payment, indicating what was sold and how much is owed.

Invoices, like bills, are issued from a vendor to a customer for something they’ve already received, something in development, or something that’s ready to be created. But invoices, unlike a restaurant bill, aren’t necessarily due immediately upon receiving them. You may choose to set invoice payment terms of up to 3 months, to give your customers flexibility to manage their cash.

The best time to send an invoice is immediately after you complete a service or project, or deliver a product. The sooner you send an invoice, the sooner the customer can pay.
You may choose to send invoices first thing in the morning when most people are checking their emails and establishing their to-do lists. Alternatively, you could also send invoices at the end of the work day so that your customers can see them when they check their email first thing in the morning.

You may choose the type of invoice based on your business model and how you’d like to get paid. For small businesses that send invoices after goods or services have been exchanged, a simple commercial invoice, like our free invoice template, will suit your needs.

If your business requires payment upfront, you may choose to use a proforma invoice, indicating a fee agreement and/or estimated costs.

With QuickBooks invoicing software, you can choose from many different invoice templates based on your needs.

There are many reasons to use this invoice generator, such as:

It’s free! Use it as many times as you’d like.
Invoices are customizable to your business
Invoices can be downloaded in a variety of formats, like Microsoft Word, Microsoft Excel, Google Docs, Google Sheets and PDF
Clean, professionally-designed invoices leave a good impression
It saves time that would have been spent creating an invoice from scratch
Invoices that get created and sent sooner can get paid faster

If you’re tired of manually creating each invoice, try the additional benefits that come with online invoicing in QuickBooks, such as pay-enabled invoices and instant deposits!

Here are some tips on how to get paid faster:

Accept all forms of payment: credit cards, debit cards, ACH bank transfers, digital wallets, PayPal, and checks.
Create clear invoices with specified due dates
Send invoices a soon as you complete the work
Establish overdue payment penalties
Automate reminders–QuickBooks Invoicing software does this for you!
Incentivize early or on-time payments with rewards or perks

With QuickBooks Payments’ pay-enabled invoices, customers can pay right in the online invoice, helping you get paid sooner!

Here are some tips to help you create clear and effective invoices:

Make sure product descriptions are easy to follow and understand
Create a purchase order
Specify your payment terms and due dates
Provide contact information for customer questions
Save time with recurring invoices
Accept payments online
Automate invoices with QuickBooks Payments

Frequently asked questions

Use our free invoice generator to get started on your invoice right away!

When creating an invoice from scratch, be sure to include these items:

Your business’s name, address, email address, and phone number for contact
An invoice number for record keeping, to establish a paper trail of information for yours and your customers’ accounting records
The date of completed service
A description of services, to a level of specification that describes what you provided at the unit level
How many units your customer ordered
The rate per unit
The total number of units
A total amount owed
Any tax that your company needs to apply to the amount due

Invoices are most commonly sent in PDF format. However, you may choose to create and customize invoices in Microsoft Word, Microsoft Excel, Google Docs, Google Sheets, or PDF. Word is suitable for short and simple invoices while spreadsheets may be better suited for invoices with many line items and details. Whichever format you choose to create and edit an invoice, it is recommended that you convert the document into a PDF before sending it to your customer.

Make billing feel effortless with automated invoices in QuickBooks

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