SMALL BUSINESS EXPENSE TRACKING SOFTWARE

Q: In my business, I incur expenses that I charge to my client. How do I track those types of expenses in QuickBooks?

QuickBooks Plus and Advanced both include a feature called ‘Project Profitability’. This feature automates your tracking and accounting for all billable expenses. With Project Profitability, businesses can organise details on their invoices, expenses, time worked, and more all in their expense record.

Q: Sometimes I need to pay business expenses with my personal credit card. How do I track that in QuickBooks?

If you can, try to keep personal and business transactions separate. Here’s what you can do if you ever need to pay business expenses using your personal credit card: In QuickBooks, record your business expenses and then reimburse yourself. Just remember to attach transaction receipts or other documents so that you have a record.

Easily track business expenses

Take control of your business expenses the easy way — all in one place, from any device.

Import expenses and income
Effortless organisation
Make every deduction count

See plans & pricing

Overview Scanning receipts

Track your business expenses in one place

Connect your accounts

Connect QuickBooks to your bank accounts, credit cards, PayPal, and more.

Say goodbye to manual sorting.

We’ll automatically import and categorise your expenses. Approve or edit the automatic categorisation or create custom rules for us to follow. It’s even simple to reclassify transactions in bulk if necessary.

Always know where your money goes

The easy-to-use dashboard will show you your profitability and help you keep tabs on what’s coming in and going out.

Track expenses in an instant

Use the QuickBooks mobile app to take photos of your receipts anywhere, so they can be saved and attached to bank transactions ahead of tax time.

Stay ready for tax season

Easily track business expenses year-around to make sure you never miss a tax deduction. Say goodbye to Excel and let QuickBooks tailor your tax categories for your business, plus you can add your own to suit your business so that you can maximise deductions come tax season.

Easily track SST

QuickBooks is pre-filled with Malaysian SST codes, and lets you add and edit additional tax codes to suit your business. After a simple setup process, QuickBooks will automatically track sales tax for you. QuickBooks simplifies your tax filing and gives you everything you need to stay compliant and manage your finances easily.

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Manage your cash flow

QuickBooks tracks expenses throughout the year, providing you with the data you need to better predict and manage your cash flow. The QuickBooks interactive cash flow planning tool helps you predict when to save, spend, borrow, and transfer money.

Access and share built-in expense reports

Keep tabs on your finances

Make smarter decisions with instant access to key financial information. Keep tabs on your business’s income as well as its expenses and outstanding invoices with built-in reports.

Gain valuable insights.

Gain insights at a glance with QuickBooks’ profit and loss reports. Share reports with your accountant to gain a greater perspective on your business.

Stay on top of expenses, anywhere

QuickBooks makes it a breeze to track and organise your business expenses on the go. Take photos of receipts and attach them to transactions in seconds with the QuickBooks mobile app. QuickBooks keeps all your receipts organised in one convenient place. No more combing through paper receipts, so you’re always organised and prepared. Finding those receipts for your accountant at the end of the tax year has never been easier.

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Attach receipts to invoices

This comes in handy if you invoice your clients for expenses you’ve incurred. Just take a photo of your receipt and record the billable expense in your books. Then add the billable expense to the invoice and attach the receipt. And you’re done!

FAQs

In my business, I incur expenses that I charge to my client. How do I track those types of expenses in QuickBooks?

I have business expenses that repeat each month. Can I automatically track and pay them in QuickBooks?

Yes. Setting up recurring transactions in QuickBooks’ expenses app is simple. Recurring transactions are used for fixed business expenses that recur at established intervals, such as every month or every week. You can schedule payments for these recurring expenses in QuickBooks and, once your expenses are paid, QuickBooks continues to track your upcoming recurring payments. *Available in QuickBooks Online Plus

Sometimes I need to pay business expenses with my personal credit card. How do I track that in QuickBooks?