Expense Tracking Software

Q: In my business, I incur expenses that I charge to my client. How do I track those types of expenses in QuickBooks?

QuickBooks Plus and Advanced both include a feature called ‘Project Profitability’. This feature automates your tracking and accounting for all billable expenses. With Project Profitability, businesses can organize details on their invoices, expenses, time worked, and more all in their expense record.

Q: Sometimes I need to pay business expenses with my personal credit card. How do I track that in QuickBooks?

If you can, try to keep personal and business transactions separate. Here’s what you can do if you ever need to pay business expenses using your personal credit card: In QuickBooks, record your business expenses and then reimburse yourself. Just remember to attach transaction receipts or other documents to keep a record.

Easily track business expenses

Take control of your business expenses the easy way — all in one place, from any device.

Import expenses & income
Effortless organization
Make every deduction count

See plans & pricing

Overview Scanning receipts

Track your business expenses in one place

Connect your accounts

Connect QuickBooks to your bank accounts, credit cards, PayPal, and more.

Say goodbye to manual sorting.

We’ll automatically import and categorize your expenses. Approve or edit the automatic categorization or create custom rules for us to follow. It’s even simple to reclassify transactions in bulk if necessary.

Always know where your money goes

The easy-to-use dashboard will show your profitability and help you calculate what’s coming in and going out.

Track expenses in an instant

Use the QuickBooks mobile app to take photos of your receipts anywhere so they can be saved and attached to bank transactions ahead of tax time.

Stay ready for tax season

Easily track business expenses year-round to make sure you never miss a tax deduction. Say goodbye to Excel and let QuickBooks tailor your tax categories for your business. Add your own categories to suit your business so that you can maximize deductions come tax season.

Easily track sales tax rates

QuickBooks is pre-filled with Philippines tax codes, and lets you add and edit additional tax codes to suit your business. After a simple setup process, QuickBooks will automatically track sales tax for you.

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Manage your cash flow

QuickBooks tracks expenses throughout the year. This provides you with the data you need to better predict and manage your cash flow. Easily view cash flow statements so you can easily manage when to spend, borrow and transfer money.

Access and share built-in expense reports

Keep tabs on your finances

Make smarter decisions with instant access to key financial information. Keep tabs on your business’ income, its expenses and outstanding invoices with built-in reports.

Gain Valuable Insights.

Gain insights intuitively with QuickBooks’ profit & loss reports. Share reports with your accountant to gain a broader perspective on your business.

Stay on top of expenses, anywhere

QuickBooks makes it easy to track and organize your business expenses. Take photos of receipts with the QuickBooks mobile app so they can be attached to your transactions. QuickBooks keeps all your receipts organized in one convenient place. No more time wasted sorting through paper receipts. Finding those receipts for your accountant during tax time has never been easier.

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Attach receipts to invoices

This feature is handy if you invoice your clients for expenses you’ve incurred. Simply take a photo of your receipt and record the billable expense in your books. This direct expense is then added to the client invoice, with the receipt attached. And you’re done!

FAQs

In my business, I incur expenses that I charge to my client. How do I track those types of expenses in QuickBooks?

I have business expenses that repeat each month. Can I automatically track and pay them in QuickBooks?

Yes. Setting up recurring transactions in QuickBooks’ expenses app is simple. Recurring transactions are used for fixed business expenses that recur at established intervals, such as every month or every week.

You can schedule payments for these recurring expenses in QuickBooks. And, once your expenses are paid, QuickBooks continues to track your upcoming recurring payments.

*Available in QuickBooks Online Plus

Sometimes I need to pay business expenses with my personal credit card. How do I track that in QuickBooks?