Project time tracking and management keeps work on budget

Q: Why is project time tracking important?

Our customers say they can add 11% more billable time to their invoices, on average, just by tracking every second worked. QuickBooks Time customers also say QuickBooks Time helps them reduce the time it takes to manage employee time by three hours per week.

Q: Does QuickBooks Time Projects include location tracking for employees?

The QuickBooks Time Elite package includes QuickBooks Time Projects.** QuickBooks Time Elite also includes GPS and geofencing to keep mobile teams connected.** Learn more about GPS tracking for employers and GPS tracking for employees .

Q: Does QuickBooks Time integrate with accounting software for payroll and invoicing?

QuickBooks Time works with some 50 app and software integration partners to make work easier for you.** Don’t see what you want on our list? Let us know what you have in mind.

Track project hours easily, and manage your team on any device to make sure the work is profitable.**

See plans & pricing

Project tracking with QuickBooks Time means everyone wins

Know how much time employees spend on different tasks for different projects. Use project data to predict, plan, and execute on future projects. Win over future clients with accurate estimates, and enable employees to do their best work and complete projects on time, every time. Budget and track time for entire projects, or break it down to specific tasks to manage the scope of work. Accessible online and on Androids and iPhones, QuickBooks Time Projects keeps teams in the know.**

Manage and track time against projects or tasks

Estimated and actual hours

Compare budgeted hours to actual hours worked in an easy-to-view chart during and after you complete projects.**

Track against projects

Managers in need of the big picture can track progress to plan with a deadline for the entire project.**

Track against tasks

Track hours worked on tasks for employees working different jobs on the same project.

Project activity feed

Keep everyone on the same page with the in-app feed. Team members can add notes to the feed for better alignment.**

Timesheet signatures

Have employees add digital signatures to their timesheets. Our mobile app adds proof of work completed.**

Real-time reports

The time data can be drilled down to jobs, tasks, or employees. Run reports in QuickBooks Time or export data to other reporting programs.

How to track projects with QuickBooks Time

Start using the Projects feature in a few quick steps. Save time and money, and empower your team leads and managers to help teams stay on course with the tasks at hand. Remember, a good project time tracking and management tool improves everything from communication and accuracy to progress and completion.

Sign up for a free 30-day QuickBooks Time trial—no credit card required.*
Invite your employees to use QuickBooks Time.
Create jobs or sync with QuickBooks to import your customers.
Create a new project. Don’t forget to add start and end dates.
Add a customer or job to your new project.
Create tasks and include the hours needed to complete the project.
Assign employees to your new tasks.

Get QuickBooks Time for projects with strict time tracking requirements

Businesses with government contracts must meet strict time tracking standards, whether employees are hourly or salaried. All timesheets must have clear audit trails, and no detail is insignificant. Timesheet audit trails include new time entries, timesheet corrections, and timesheet approvals. From remote workers to freelancers, engineers to contractors, for small businesses and enterprises, QuickBooks Time Projects can help.

QuickBooks Time keeps bad estimates from hurting your business

Small business owners say labor is the most expensive project cost and the hardest to estimate. Inaccurate estimates can hurt profits or possibly put you out of business.

Learn more about why project time tracking is a must to ensure profitability.

FAQs about QuickBooks Time Projects

Why is project time tracking important?

Does QuickBooks Time Projects include location tracking for employees?

Does QuickBooks Time integrate with accounting software for payroll and invoicing?

Let QuickBooks Time help you keep projects on track and on budget.

Try QuickBooks Time free for 30 days.*

See plans & pricing

- Money movement services are provided by Intuit Payments Inc., licensed as a Money Transmitter by the New York State Department of Financial Services. For more information about Intuit Payments' money transmission licenses, please visit https://www.intuit.com/legal/licenses/payment-licenses/.
  
  *Offer terms
  
  30-day free trial: First thirty (30) days of subscription to QuickBooks Time, starting from the date of enrollment is free. To continue using QuickBooks Time after your 30-day trial, you’ll be asked to present a valid credit card for authorization, and you’ll be charged on a monthly basis at the then-current fee for the service(s) you’ve selected until you cancel. Each worker is an additional $[8/10]/month depending on your selection of QuickBooks Time Premium or Elite. If you add or remove services, your service fees will be adjusted accordingly. Sales tax may be applied where applicable. To be eligible for this offer you must be a new QuickBooks Time customer and sign up for the monthly plan using the “Try it free for 30 days” option. This offer can’t be combined with any other QuickBooks Time offers. Offer available for a limited time only. To cancel your subscription at any time go to “Account & Billing” in QuickBooks Time and select the “Close Account” tab then “Permanently Close My Account.” You will not receive a prorated refund. Terms, conditions, pricing, special features, and service and support options subject to change without notice.
  
  **Features
  
  Geofencing: Available in QuickBooks Time Elite only. Optional feature. Account admins may require users to set their location settings to “Always” in order to clock-in and track time using the QuickBooks Workforce mobile app. Pre-set up required. QuickBooks Time requests GPS points for users when they are off the clock to determine if users have entered a geofence. The QuickBooks Workforce mobile app does not save GPS points on its servers and they remain on the user's device. Admins do not have access to employee location data when workers are off the clock. Additional terms and fees may apply.
  
  Track time on any device: QuickBooks Time can be used on any device that has an internet connection and a web browser. QuickBooks Time is also available in the Apple App Store and Google Play Store.
  
  QuickBooks Workforce mobile app: The QuickBooks Workforce mobile app works with iPhone, iPad, and Android phones and tablets. Devices sold separately; data plan required. Not all features are available on the mobile app and mobile browser. QuickBooks Time mobile access is included with your QuickBooks Online Payroll Premium and Elite subscription at no additional cost. Data access is subject to cellular/internet provider network availability and occasional downtime due to system and server maintenance and events beyond your control. Product registration required.
  
  GPS tracking: The QuickBooks Workforce mobile app allows users to share their location data while they are on the clock. Cell service required for GPS points accuracy. The QuickBooks Workforce mobile app does not save GPS points for users when they are off the clock. Account admins may require users to set their location settings to “Always” in order to clock-in and track time using the QuickBooks Workforce mobile app.
  
  QuickBooks integration: QuickBooks Time integrates with QuickBooks Online ("QBO"), QuickBooks Online Payroll ("Payroll") and QuickBooks Desktop ("Desktop"). Requires an active QBO, Payroll or Desktop account. Additional terms, conditions and fees may apply.
  
  Geofencing: Available in QuickBooks Time Elite only. Optional feature. Account admins may require users to set their location settings to “Always” in order to clock-in and track time using the QuickBooks Time mobile app.Pre-set up required. QuickBooks Times requests GPS points for users when they are off the clock to determine if users have entered a geofence. QuickBooks Time does not save GPS points on its servers and they remain on the user's device. Admins do not have access to employee location data when workers are off the clock. Additional terms and fees may apply.
  
  Track project progress: Available in QuickBooks Time Elite only.
  
  Project estimates vs actuals reporting: Available in QuickBooks Time Elite only.
  
  Project activity feed: Available in QuickBooks Time Elite only.
  
  Timesheet signatures: Available in QuickBooks Time Elite only.
  
  **Product information
  
  Phone support: View hours of support and how to contact support, click here.
  
  System Requirement: The QuickBooks Workforce mobile app requires a computer or a device with a supported Internet browser and an Internet connection (a high-speed connection is recommended). The QuickBooks Workforce mobile app works with iPhone, iPad, and Android phones and tablets. Devices sold separately; data plan required. Not all features are available on the mobile apps and mobile browser. The QuickBooks Workforce mobile access is included with your QuickBooks Time subscription.
  - Alerts and notifications
  - Job and Shift scheduling
  - Real-time reports
  - Instant Business Insights
  - Photo attachments
  #Claims
  
  1. Increase Billable Time: Based on a survey of 1,408 customers in the U.S. in August 2021. On average, businesses that report an increase in billable time added 9.96%.
  
  2. Managing Employee Time: Based on a survey of 1,408 customers in the U.S. in August 2021. Results are based on customer reported savings per week. On average, respondents who report time savings save 2.82 hours per week.
  
  Terms, conditions, pricing, special features, and service and support options subject to change without notice.

Need help choosing a plan?

1.888.836.2720