Smarter employee job scheduling software

Easily manage and plan employee job schedules for teams. QuickBooks Time job scheduling software is a game-changer for any employer looking to get organized.

Plan and set multiple schedules

Planning and setting multiple schedules should be the least of your worries. Employee job scheduling by QuickBooks Time makes it easy for small businesses to stay on track. Create jobs in minutes. Then assign those jobs to employees, and set alerts to notify workers of new jobs.

QuickBooks Time job scheduling features

Schedule in the app or online

You don’t need an office to plan and set the schedule. Do it on the go with the QuickBooks Workforce mobile app.** Set up clients, dates, times, and alerts from your phone.

Drag-and-drop scheduling

Schedule jobs in seconds. Drag and drop jobs from previous schedules to finish the task in moments. Easily repeat last week’s schedule.

GPS tracking for mobile teams

Small businesses can have employees from coast to coast. With job scheduling and GPS tracking, you don’t have to be in the same place to be on the same page.**

Track time for future estimates

Track time against jobs scheduled in QuickBooks Time, then compare the hours worked to hours estimated. Use those insights for future job costing.**

Text or email notifications

Never miss another job. Set alerts to notify teams of upcoming jobs and shifts via customized text, email, or push notifications.

Simple record-keeping

Some fair workweek laws require business owners to keep scheduling records for up to three years. QuickBooks Time stores everything in the cloud for easy access.

Know who’s on the job with GPS tracking

QuickBooks Time job scheduling software is perfect for crews on the move. Now when you get a call for a job, you’ll know in seconds who is on the clock and who’s closest to the new gig.

Open the Who’s Working window to view GPS points for clocked-in employees. Add the new job to the schedule and assign it out. With QuickBooks Time, hardworking teams don’t have to feel like their managers are constantly checking in. And managers can relax, knowing their employees are where they should be.

Schedule jobs from your app or desktop

The more ways you can schedule your team for a job, the better! QuickBooks Time makes it simple for managers to add jobs from the mobile app or web dashboard on a desktop or laptop. It doesn’t matter if you use an iPhone, Android, Mac, or PC—view your schedule, add a job, and assign it out. It’s that easy.

Set permissions and notifications for your whole crew, or individual employees, via the app or web dashboard. Find unassigned jobs in a snap and easily repeat last week’s job schedule with drag-and-drop scheduling.

Close up details of engineer working on laptop on construction site.

How to schedule alerts for your crew

Scheduling alerts notify individual workers and crews of a new or revised job schedule as soon as it’s available. Plus, employees can set their own notifications, delivered by text or email, to remind them about upcoming jobs. Setting up jobs alerts for your crew is easy:

Sign up for a free 30-day QuickBooks Time trial—no credit card required.*
Invite your crew to use QuickBooks Time.
Add a new job to the schedule and assign it to a crew.
Go to Company Settings, then Notifications. Scroll down to Schedule.
Select alerts to send via text or email for different scheduling events.

Schedule alerts window QuickBooks Time desktop.

Why you should use QuickBooks Time job scheduling software

QuickBooks Time job scheduling software makes keeping track of the day easier for everyone. Employees love the customized notifications, while managers appreciate the ease of use, the visibility of GPS tracking, and the ability to schedule alerts. Keep your team—and your jobs—in perfect alignment with QuickBooks Time scheduling and time tracking.

FAQs about QuickBooks Time job scheduling

Who uses QuickBooks Time job scheduling?

All sorts of industries use QuickBooks Time for job scheduling, including construction, manufacturing, and medical. Remote teams and freelancers also find it helpful. QuickBooks Time is a great option for keeping track of not just your time but the clients who depend on you.

Plus, when you track time on scheduled jobs, your team gains valuable job costing insights. Get a better idea of how long projects take. Find out if your crew is tracking overtime more or less than you expected. Move forward with a better idea of how much each project costs your company in time and money. Know from the beginning that an enterprise will be profitable.

What is job scheduling software?

Job scheduling software is a tool that helps businesses and solopreneurs keep track of upcoming jobs or gigs. QuickBooks Time job scheduling software takes that a step further by making it easy for business owners to view employee locations, communicate start times, and update job information in real time. With the help of automated notifications and alerts, employees always know where they’re supposed to be and when.

How to schedule jobs with QuickBooks Time

Sign up for a free 30-day QuickBooks Time trial—no credit card required.*
Invite your team to use QuickBooks Time.
Go to Schedule. Select a calendar cell. In the top-left corner, select Add and Add Shift.
Select the start and end times.
Enter a shift title, select a job or customer, and add notes.
Enter a location, or select one from the dropdown.
Add team members.
Save the job shift as a draft or publish it.

Save time creating and sharing job schedules.

Try QuickBooks Time free for 30 days.*

See plans & pricing

- Money movement services are provided by Intuit Payments Inc., licensed as a Money Transmitter by the New York State Department of Financial Services. For more information about Intuit Payments' money transmission licenses, please visit https://www.intuit.com/legal/licenses/payment-licenses/.
  
  *Offer terms
  
  30-day free trial: First thirty (30) days of subscription to QuickBooks Time, starting from the date of enrollment is free. To continue using QuickBooks Time after your 30-day trial, you’ll be asked to present a valid credit card for authorization, and you’ll be charged on a monthly basis at the then-current fee for the service(s) you’ve selected until you cancel. Each worker is an additional $[8/10]/month depending on your selection of QuickBooks Time Premium or Elite. If you add or remove services, your service fees will be adjusted accordingly. Sales tax may be applied where applicable. To be eligible for this offer you must be a new QuickBooks Time customer and sign up for the monthly plan using the “Try it free for 30 days” option. This offer can’t be combined with any other QuickBooks Time offers. Offer available for a limited time only. To cancel your subscription at any time go to “Account & Billing” in QuickBooks Time and select the “Close Account” tab then “Permanently Close My Account.” You will not receive a prorated refund. Terms, conditions, pricing, special features, and service and support options subject to change without notice.
  
  **Features
  
  QuickBooks Workforce mobile app: The QuickBooks Workforce mobile app works with iPhone, iPad, and Android phones and tablets. Devices sold separately; data plan required. Not all features are available on the mobile app and mobile browser. QuickBooks Time mobile access is included with your QuickBooks Online Payroll Premium and Elite subscription at no additional cost. Data access is subject to cellular/internet provider network availability and occasional downtime due to system and server maintenance and events beyond your control. Product registration required.
  
  GPS tracking: The QuickBooks Workforce mobile app allows users to share their location data while they are on the clock. Cell service required for GPS points accuracy. The QuickBooks Workforce mobile app does not save GPS points for users when they are off the clock. Account admins may require users to set their location settings to “Always” in order to clock-in and track time using the QuickBooks Workforce mobile app.
  
  Track project progress: Available in QuickBooks Time Elite only.
  
  Project estimates vs actuals reporting: Available in QuickBooks Time Elite only.
  
  **Product Information
  
  Phone Support: For hours of support and how to contact support, click here.
  
  System Requirement: The QuickBooks Workforce mobile app requires a computer or a device with a supported Internet browser and an Internet connection (a high-speed connection is recommended). The QuickBooks Workforce mobile app works with iPhone, iPad, and Android phones and tablets. Devices sold separately; data plan required. Not all features are available on the mobile apps and mobile browser. The QuickBooks Workforce mobile access is included with your QuickBooks Time subscription.
  
  Terms, conditions, pricing, special features, and service and support options subject to change without notice.